12/3/21 Board Meeting Minutes
Windstorm Park HOA
12/3/21 Board Meeting Minutes
Board Members Present:
John Ross, President
Deborah Aronson, Secretary
Meeting called to order 11am
1. John & Deborah updated the 2022 database with all new homeowners and confirmed mailing addresses for owners not currently living in their units
2. Scheduled annual meeting for Saturday, January 22nd, 2022. Deborah will host at her home and agreed to send out the invitation letters.
3. Discussed the possibility of outsourcing the invoicing / billing process and/or moving to a digital option for those that might appreciate. Goal is to decrease the overall weight of work on volunteer board members not being paid for their time. Agreed to gather some quotes to learn about approximate cost of paying for the invoicing process to be done for us rather than by the Secretary of the HOA.
4. Discussed overall history and purpose of HOA board, reviewed CC&R requirements for total number of board members and term length.
5. Discussed trash left after a recent move-out, led to discussion about overall strictness of applying HOA rules and how active we’d like the board to be in pointing out violations and enforcing compliance.
Action Items
– John agreed to write up minutes, update budget documents, post annual meeting and minutes on website, create agenda for annual meeting.
– Deborah agreed to write up invitation letter, check mailbox, mail out invitation and minutes and include friendly neighbor reminders.
Meeting adjourned 12:27PM
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